Free Fundraising Resources
Templates, checklists, and planners you can download and use straight away. Every one of them is free, and none of them asks for your email address. For the walkthroughs behind them, read our articles.
Flyer, in your event's colors (sample)
Signage, matched to your theme (sample)
Tracker, pre-filled for your event (sample)
Templates & Letters
School and PTA Donation Request Kit
The kit for asking on behalf of a school - who has to approve the ask before it goes out, which name and tax status the request is made in, a letter template for a school event, a classroom wish-list sheet, and a division of work across the parent group.
Free PDF + Word downloadUpdated
Restaurant and Local Company Ask Sheet
The in-person ask, on one sheet - when to walk in, who to ask for, what to say in the first two sentences, what each kind of local company commonly gives, and a leave-behind page a manager can act on after you have gone.
Free PDF + Word downloadUpdated
Donor Thank-You Kit
Everything you send after the yes - a thank-you letter template, a short email version, a written acknowledgment a company can keep for its records, a note for the companies that declined, and a recognition plan you can actually deliver.
Free PDF + Word downloadUpdated
Donation Request Letter Workbook
Everything a donation request letter needs, in one fill-in workbook - the six required elements, a full letter template, a short email version, a customization guide by recipient type, and a one-page worksheet.
Free PDF + Word downloadUpdated
Checklists
Silent Auction Procurement Checklist
A step-by-step checklist for sourcing silent auction items - the procurement sequence, what to ask each type of company for, a request tracking table, and the presentation checks that turn a donated item into a bid-worthy lot.
Free PDF + Word downloadUpdated
Donation Eligibility Checklist
Work out whether your group qualifies before you spend an evening on request forms - eligibility by organization type, the documents programs commonly ask for, and the honest routes open to groups without their own 501(c)(3).
Free PDF + Word downloadUpdated
Planners & Worksheets
Spare Change Drive Manual
How to run a spare change drive end to end - choosing a format, building and placing the containers, keeping it visible while it runs, and the counting and handover routine that keeps volunteers and the money safe.
Free PDF + Word downloadUpdated
Donation Request Tracker
One sheet for every request your group sends - the columns that matter, the status words to use, a follow-up rule that keeps you organized rather than pushy, and blank logs for requests, arrivals, and thank-yous.
Free PDF + Excel downloadUpdated
Tricky Tray and Basket Raffle Planning Workbook
What a tricky tray is and how to run one - prize tiers, basket themes and assembly, entry handling and the drawing, plus a volunteer-roles worksheet you can fill in and hand out.
Free PDF + Word downloadUpdated
Donation Request Timeline Planner
A backward-planning worksheet for donation requests - what to send and when, counted in weeks before your event rather than dates on a calendar, with worked plans for a fall auction and a spring gala.
Free PDF + Excel downloadUpdated
How organizations use these
Most organizations start a donation request campaign with the Letter Workbook and the Request Tracker together: the workbook gives you a proven ask structure to adapt per company, and the tracker keeps every business, contact, and response in one place so nothing falls through between the first ask and the thank-you. Pair both with a timeline planner if your event is more than a few weeks out — it backs the key dates into a week-by-week checklist.
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